Stay ahead of HGV inspections, tachograph dates and O-licence pressure.
A clear weekly view of what needs attention next — without another heavy system to learn.
Built from real UK HGV experience — practical, simple, and inbox-first.
The problem is not just tracking dates. It is knowing what needs attention next.
Spreadsheets can hold dates. The hard part is keeping them updated, prioritised and followed up across the whole fleet.
Inspection schedules get messy
Different vehicles need attention at different times. Without a clear weekly view, things can quietly slip.
Tachograph dates need forward planning
Calibration dates are easy to record but easier to forget until they become urgent.
O-licence pressure is real
Small gaps in records or planning can create stress when inspections, audits or roadside checks happen.
Records are often scattered
Excel, emails, workshop notes and paper files can all contain part of the picture — but not always one clear view.
SmartFleet is an HGV compliance visibility layer — not another dashboard.
You send the fleet list you already have. We help turn it into a clear view of what looks safe, what needs attention, and what may need action soon.
Inspection visibility
See which vehicles may need inspection attention soon, with a practical weekly view rather than scattered dates.
Tachograph calibration tracking
Keep calibration dates visible before they become last-minute problems.
Annual tests and trailers
Track HGV annual test dates and trailer-related records separately, so the picture stays clearer.
Monthly PDF summary
A structured report showing Safe / At Risk / Critical status, plus practical next actions for your records.
Inbox-first delivery
No new login to remember. No software maze. You get the important weekly view directly by email.
Clear next actions
Not just dates. Clear wording around what needs attention next and where follow-up may be needed.
See what your Monday morning looks like
The goal is not to send more reminders. The goal is to make action obvious.
Action: confirm workshop slot this week
Action: check certificate date and booking availability
| Vehicle | Status | Next action |
|---|---|---|
| AB12 CDE | Critical | Confirm inspection booking |
| XY98 ZQW | At Risk | Check tacho date |
| LM55 TRT | Safe | No action this week |
You do not get another system to manage. You get a clearer picture.
SmartFleet is built for small operators who want less manual chasing, not another dashboard.
Built from real UK HGV experience
I work in the HGV world myself. I know how messy real operations can get: yards, garages, workshop delays, paperwork, changing schedules and last-minute pressure.
I have watched operators pull Excel sheets at loading bays, trying to prove compliance to DVSA before the vehicle can move. I have seen workshop inspection slots lost because nobody remembered to confirm the booking three days earlier.
SmartFleet is being built for small operators who need practical visibility, not corporate software.
See where your HGV fleet stands
Start with a simple 24-hour review showing what looks safe, what needs attention, and where visibility gaps may be building.
£99 one-time • No subscription required
Get Your HGV Fleet Review →Important: SmartFleet provides informational visibility based on data you provide and publicly available information where applicable. It does not provide legal, regulatory or certified compliance advice. Operators remain responsible for verifying dates, records and obligations before taking action.